Table of Contents
Using Supplier Connect to retrieve pricing
Fields retrieved from suppliers and populated in pricing table
Information include in the ‘Download Prices’ file
Getting Supplier Connect credentials from suppliers
Assigning Supplier Connect Credentials for Supplier
Benefits of Supplier Connect
- Improved efficiency by automatically retrieving real-time pricing with your preferred suppliers
- Real-time visibility to pricing and availability
- Consistent and error-free data from your preferred suppliers
- Improved quote cycle time to your customers
How Supplier Connect works
Supplier Connect uses an API (Application Programming Interface) to retrieve pricing and availability from suppliers offering this capability. The API searches for parts within your project and searches the database for each enabled supplier to retrieve pricing and availability. Using your own supplier credentials, suppliers can provide you with customer specific pricing.
What is an API
API is an acronym for Application Programming Interface. It is widely used by software applications to access data from other applications. It allows two software applications to talk to each other. Using APIs, QuoteWin can communicate with suppliers’ systems and other applications within your company.
Using Supplier Connect to retrieve pricing
Supplier Connect allows users to automatically retrieve customer specific pricing from activated suppliers into the pricing table.
Clicking on Supplier Connect icon, the following results screen will appear upon completion of Supplier Connect price lookup:
Click ‘Apply Prices’ to populate pricing table for MPNs found.
Check out our video on how to use Supplier Connect:
Fields retrieved from suppliers and populated in pricing table
- Price Volume: Price retrieved from respective supplier based on the respective volume
- LT (Wks): Leadtime retrieved in weeks. Leadtimes provided in days from respective supplier are converted to weeks by dividing by 7 and rounding up.
- Pkg Qty: Package quantity retrieved from respective supplier
- MOQ: Minimum order quantity as provided by supplier
- Stock: Inventory quantity as provided by supplier based on current stock
- Price Source: Column will be populated with SUPP CONNECT designating that pricing was retrieved from Supplier Connect and will include Supplier, Min Qty, Max Qty and Multiple as provided by supplier
Note:
- The above fields will replace any existing data once the ‘Apply Prices’ is selected
- ‘Multiple’ as included in Price Source will be used to populate Pkg Qty field
- ‘Min Qty’ and ‘Max Qty’, as included in Price Source, denote the quantity range used to select the ‘Price Volume’ based on the part’s volume requirement
Information included in the ‘Download Prices’ file
- Supplier Name: Name of supplier activated to be used with Supplier Connect
- Manufacturer Name: Name of the manufacturer in QW for the MPN. This name may also represent the alias name for the manufacturer as indicated in QW BOM Map maintenance.
- MPN: Manufacturer part numbers as included in the pricing table
- Price: Price retrieved from suppliers based on QW volume requirement
- Leadtime (Wks): Leadtime retrieved from suppliers in weeks
- Quantity: Minimum quantity retrieved from the supplier which indicates the minimum quantity range for a specific price as provided by the supplier
- Quantity: Maximum quantity retrieved from a supplier which indicates the maximum quantity range for a specific price as provided by the supplier
- Package Quantity: Package quantity retrieved from supplier
- Packaging: Packaging retrieved from the supplier. If packaging codes from the supplier does not exactly match the packaging codes in QW, it will not be populated into the pricing table
- MOQ: Minimum order quantity as provided by supplier
- Stock: Inventory quantity as provided by supplier based on current stock
- Match Found: ‘1’ indicates a match was found. ‘0’ indicates no match was found.
- Received Manufacturers: Manufacturers that match the MPN submitted for each supplier. They will only be displayed if they do not match the QW manufacturer name or are not included in QW BOM Map maintenance. Supplyframe recommends adding these received manufacturer names to BOM Map maintenance as appropriate for increased hit rates in future Supplier Connect price lookups.
- Received Currencies: If currency codes returned from supplier do not match any of the QW currency codes, this column will display all codes returned by supplier. Customer must ensure that currency codes are consistent with industry standard codes being provided by suppliers.
- Error Code: A code that describes the specific error. Possible values are Invalid Credentials, Connection failed, Authorization required, Quota Exceeded, Timeout, and Server error
- Error Ref. Id: Unique error reference ID for diagnosing the specific error
Getting Supplier Connect credentials from suppliers
A full list and specific instructions for each supported supplier can be found here.
Check out our video about setting up Supplier Connect Assigning Supplier Connect Credentials for Supplier
Once the Supplier Connect Credentials have been set up, you can assign a set of supplier credentials to a supplier entry in the Supplier Maintenance page.
Navigate to Admin>Maintenance>Supplier and then select the supplier you want to link to Supplier Connect. Then select the proper Supplier Connect User entry to link to the supplier name.